Propose a laboratory with clear responsibilities

Checkpoint 1

Describe the group and its first shared question

Prepare the laboratory and institution names, department, website, lead contact, location, time zone, proposed space name, and estimated group size. Explain the existing relationship with Brown Virtual Lab where applicable. Identify the disciplines, expertise, resources, and mentorship capacity the group could bring. Select a manageable first collaboration question and describe a useful outcome for the opening period.

• Review project templates and potential partner spaces.
• Describe the expected working rhythm and a realistic start window.
• Include language and accessibility considerations that affect participation.

Checkpoint 2

Name local authority and stewardship pathways

Identify who can authorize participation, supervision, institutional identification, and agreements. Describe the relevant data owner or controller, steward, approved environments, access pathway, and release authority at a high level. Explain the local ethics, privacy, compliance, contracting, and project review pathways relevant to the proposed work. These details help the reviewer understand institutional responsibilities and the coordination questions that need discussion.

Checkpoint 3

Review the proposal and follow its disposition

Read the public identification choice and each acknowledgment before signing. Review all nine sections together. Sign in before submission to enable private drafts and connect the receipt to your account; signed-out proposal submission remains available. Retain the reference and follow the recorded review. Laboratory proposals may be submitted, reviewing, in conversation, approved, declined, or closed. Individual members retain their own profile and permission choices as the group develops.